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Electronic Invoice

General

Field / Description Explanation
Distribution Area Distribution area code.
Document No. Electronic invoice number according to the number series.
Document Type Can be Invoice-In, Invoice-Out, Credit Memo-In, Credit Memo-Out, Order-In.
Identifier Invoice or credit memo number from NAV in an outgoing electronic invoice. Vendor invoice number in an incoming electronic invoice.
Customer/Vendor Customer registration number in an outgoing electronic invoice or incoming orders. Vendor registration number in an incoming electronic invoice.
Customer/Vendor Name Customer name in an outgoing electronic invoice or incoming orders. Vendor name in an incoming electronic invoice.
Supplier Name The company name, from master data, in an outgoing electronic invoice or incoming orders. Supplier name in an incoming electronic invoice.
Parties Parties in electronic invoices. See more.
BC Status Status of the electronic invoice in BC. The options are: Read, Checked with Errors, Checked OK, Transferred to NAV Document, Sending, Sending OK.
eDoc Document Type Document type. The options are: BII, NES, EDI.
Errors Shows how many errors are on the electronic invoice. See more.
BC Type Indicates which document in BC is linked to the electronic invoice.
NAV Document NAV document number linked to the electronic invoice, for example the purchase invoice number.
Number of Attachments Number of attachments on the electronic invoice.
Posting Date Posting date of the invoice.
Invoice Type Invoice type code according to the standard.
Comment Comment on the electronic invoice.
Payment Terms Payment terms on the electronic invoice.
Period Start First delivery date for the sales order.
Period End Last delivery date for the sales order.
Order Number Order number when the document is a sales order, or for a purchase invoice if the order number is sent by the supplier.
Posting Information Posting information on the electronic invoice.
Order Reference For incoming purchase invoices, a reference to the supplier's order number.
Quote Reference For incoming purchase invoices, a reference to the supplier's quote number.
Delivery Date Delivery date of the sales order if filled in by the customer.
Changed to/from BC Date and time when the electronic invoice was changed to a NAV document or from a NAV document to an electronic invoice.
Sent/Received Date and time when the electronic invoice was sent or received.
Customer Ledger Entry No. Customer ledger entry behind an outgoing electronic invoice.
Number of Sending Attempts Indicates how many times sending the electronic invoice was attempted before it succeeded.

Lines

Field / Description Explanation
Seller Item No. Item number on the invoice.
Name Name of the item.
Description Item description.
Invoiced Quantity Item quantity in the sales unit of measure.
Unit Price Unit price of the item.
Line Total Price of each line, calculated from the invoiced quantity and unit price.
Unit of Measure Unit of measure on the electronic invoice. See more.
Posting Information Posting information set on the line.
Has Price Increase Always No and used when there is a discount on the line.
Discount (as Factor) Discount on the line.
Price Reduction Amount Discount amount on the line.
Discount Base Price Base price for the discount.
Maps To Item number or G/L account that the item maps to.
Maps To Description Description of the mapping.

Totals

Field / Description Explanation
Line Total Total amount of lines.
Total Amount Excl. VAT Total invoice amount excluding VAT.
Total VAT Amount Total VAT amount on the invoice.
VAT Lines Number of VAT lines on the invoice. See more.
Total Amount Incl. VAT Total invoice amount including VAT.
Total Discount Total discount amount on the invoice.
Prepaid Prepayment amount on the invoice.
Rounding Rounding on the invoice.
Amount Due Amount due on the invoice.
Currency Code Currency code of the invoice. Usually ISK for domestic electronic invoices.

Checks

Field / Description Explanation
Skip Recipient Check If this field is selected, the system skips checking whether the recipient is correct compared to the sender of electronic invoices.
Skip VAT Percentage Check If this field is selected, the system skips checking whether the VAT percentages on the mappings match the VAT percentage on the invoice.
Skip Rounding Check If this field is selected, the system skips the rounding check, and the purchase invoice is created regardless of whether the total line amount matches the amount in the header.
Skip Order Reference Check If this field is selected, the system skips checking the order reference.

Actions

Action / Description Explanation
Check Document The system checks whether there are errors in the invoice.
Register Document in BC Attempts to create a sales order or purchase invoice from the electronic document. See more.
Regenerate Works for outgoing invoices. Regenerates the electronic invoice if the conditions change.
Send Sends this electronic invoice to the document exchange provider.
Attachments Opens a list of attachments on the electronic invoice.
Open in Browser The system retrieves the HTML invoice to display it in a browser. Shortcut: Ctrl + Shift + E.
Show Original Document The system retrieves the XML document for the electronic invoice.
Download Document Copy Applies only to outgoing invoices; the system retrieves the XML document for the electronic invoice.
Action / Description Explanation
Mappings Mappings for an electronic invoice. See more.