Request bundle
To create a new request bundle, the user needs to fill in the following fields on the "Request bundle" tab.
Tab - General
| Field | Description |
|---|---|
| No. | Bundle number comes automatically from the number series selected in the card Settings - Requests. |
| Description | Free description for bundle, filled by the user creating the bundle. |
| Collection Agency | Bank account selected for bundle. Requests will be created for this bank account. |
| Partial payment allowed | Offers the option to manually set whether partial payments are allowed for this bundle or not. If partial payment is generally allowed according to Settings - Requests, then this setting is inherited from there. If the value is changed, the same value changes on all requests, but the value on the request itself is the one sent to the bank. |
| Created | Automatically filled with the date and time when the request bundle was created. |
| Created by | Automatically filled with the user ID of the user creating the request bundle. |
| All invoices sent to bank | The value in the field is Yes if no request lines with document type invoice or credit note are found in the bundle that have the Invoice sent field as No. If you click on the value in the field, the log of attempts to send request invoices filtered on the bundle opens. |
| Closed | You can check this field if no further requests should be created on this request bundle. It is good to have a rule on bundle creation, for example by period or each customer. |
Info Box - Run Information
| Field | Description |
|---|---|
| Amount | Total amount of requests in the request bundle. |
| Paid amount | Paid amount of requests in the request bundle. |
| Number of requests | Number of requests in the request bundle. |
| Paid % | Shows the ratio between paid amount and amount of requests. When paid % reaches 100%, the request bundle is fully paid. |
Actions on request bundle
The actions are explained in the text below, but here is a table of the main actions:
| Action | Description |
|---|---|
| Create requests | Creates requests according to filter in request bundle. See more detailed description here. |
| Action suggestions on request bundle | Runs on all requests within request bundle and proposes actions on request. See more detailed description here. |
| Perform actions | Performs actions on requests that are in the "Action" field. See more detailed description here. |
| Read requests from bank | Retrieves open requests from bank into request bundle. See more detailed description here. |
| Check request bundle status | Checks status of request bundle in bank so status of requests is updated according to status in bank. |
| Get request status | Retrieves request status in bank on all open requests in request bundle. See more detailed description here. |
| Create in collection | Is linked to the Motus system. |
| Update selected request | Updates selected request in bank with changes made to it (for example, due date). See more detailed description here. |
| Drop selected request | Mark selected request with the action "Drop". See more detailed description here. |
| Cancel selected action | Clears the "Action on all requests" field in request bundle. See more detailed description here. |
| Print payment slips | Prints all payment slips in request bundle. |
| Split bundle | If the number of requests in the bundle is greater than allowed, you can run this action to split the bundle. Keyboard shortcut for the action is Ctrl + Shift + S. |
| Distribute request | You can split one request into multiple requests. See more detailed description here |