Create Project Journal Lines from Time Registrations

Once time registrations have been reviewed and approved, you can convert them into Project Journal Lines so that they can be booked and billed.

This is done from the Project Journals page.

Click the action to open the report dialog.

From the report you can:

• Select which batch template the lines will be created in
• Filter which time registrations to include, e.g. by time period or specific projects

Qty. to Invoice and Reason Code

When Project Journal Lines are created from time registrations, the following fields are automatically transferred:

• Qty. to Invoice — Set to the Chargeable Quantity from the time registration. This field is visible on both the Project Journal and the Job Ledger Entries after posting.
• Reason Code — If an approver changed the Chargeable Quantity and provided a Reason Code, it is carried forward to the Project Journal Line and ultimately to the Job Ledger Entry.

This ensures full traceability from the original time registration through to the posted ledger entry.