Approve Time Registrations

Once an employee has submitted their hours, the approver can review the registrations.

This is done in the Time Registration Approvals page.

Show All / Show Pending

By default, the page shows only registrations with status Pending Approval. Use the Show All action to see all registrations (New, Pending Approval, Approved, Denied, and Unified). Use the Show Pending action to switch back to the filtered view.

Approval Actions

The approver has 4 options for handling the registrations:

• Approve
  • The action Approve Selected approves all selected registrations.
• Deny
  • The action Deny Selected denies all selected registrations.
  • When a registration is denied the employee who created the registration will have to fix it and send it back to approval.
  • The approver will have to leave a comment when denying a registration. You will be prompted for it when the action has been pressed.
• Unify
  • The action Unify Selected unifies all selected registrations into a single registration. At least 2 registrations must be selected, and they must all belong to the same Project and Project Task.
  • The registration with the highest quantity keeps the combined Chargeable Quantity of all selected registrations.
  • All other selected registrations have their Chargeable Quantity set to 0 and their status changed to Unified.
• Manually change the Chargeable Quantity
  • The approver can change the Chargeable Quantity field. This field determines the quantity of the Project Journal Line which is created from the registrations.
  • The Project Journal Line is then what will be billed to the customer.
  • If an approver changes the value in the Chargeable Quantity field they will need to provide a Reason Code.
  • The Reason Code is carried forward through to the Project Journal Line and ultimately the Job Ledger Entry for full traceability.